ORGANIZATIONAL STRUCTURE OF RAMAT LIBRARY
To achieve its stated objectives, the library is presently organized into nine(9) divisions. These are the University Librarian’s Office; the Collection Development Division; the Reader Services Division; the Education and Information Division; the Serials Division; the Research and Bibliographic Service Division; the Bindery Division; the Media Division; and the E-Library
THE UNIVERSITY LIBRARIAN'S OFFICE
The University Librarian's Office is responsible for the more important management functions such as planning, organizing, staffing, budget preparation and defence, controlling & supervision, measurement and evaluation of activities, operational procedures and services, and reporting, among others.
The University Librarian is the administrative and executive head of the library; three deputy librarians who advise him on the day to day administration of the library support him. Nine heads of divisions and four branch libraries complement this. The University Librarian and other management staff work like a team. policy decisions are made after wide consultation with all members of the team. The University Librarian has the power to prepare budget, recommend, hire or fire staff.
COLLECTION DEVELOPMENT DIVISION
The collection development division is vested with the responsibility of acquiring books and other library materials mainly through purchases, gifts and exchanges. this however has to conform with the laid down selection and acquisition policy drawn up by the library in 1980. the policy puts average monthly additions at 1000 volumes of books and 300 additions of titles of journals. Book selection and acquisition are done jointly by faculty members and library staff to ensure that what is acquired is what the teaching staff require for their teaching programmes.
Purchases of books are not the only source of developing the Ramat Library Collections. the gift and Exchange Unit created in 1980 out of Collection Development Division also received significant contributions in form of donations from notable individuals, organisations, the federal and state governments in its development stage. On 23rd September 1982, the late Alhaji Ibrahim Imam, a reknown politician, scholar, philosopher, philanthropist and businessman from Borno donated his personal collection of books, manuscripts, pamphlets, etc. to the Ramat Library. The personal(mainly) medical books and journals of the late professor George Edington, the first provost of the College of Medical Sciences and Professor Harold Scarborough who was immortalised by the University by naming the present medical library after him in 1985, also formed the nucleus of Harold Scarborough Medical Library. The Borno state ministries of Education and Information too made valuable donations to the Ramat Library at its inception.
This Division emerged out of the reorganisation of the administrative structures of the Ramat Library in 1985. Before then, it was a unit in the former Technical Services Division. The Division catalogues and classifies books processed and passed over to it by the Collection Development Division. It also provides cards for the library's catalogues. This is done after cataloguing-In-Publication (CIP) and original cataloguing have been done by staff of the Division. Both the CIP and original cataloguing involve basic listing of information about books such as their authors, titles, dates of publication, series, sizes and the International Standard Book Numbers (ISBN) on cards. Book processing also includes classification i.e. assigning of callmarks to books so that they can be grouped together with others with the same characteristics on the shelves. The aim is to facilitate access by users to library materials.
Before the end of 1980 when there was shortage of qualified cataloguers to process the backlog of books in the workroom, Blackwell Oxford was approched to assist the library to catalogue and classify the books. In order to facilitate the task, Blackwell sent special computer input sheets which were to be filled by the library. the input sheets also contained bibliographic details about each book to be processed. The exercise lasted between 4 to 6 weeks. Immediately the backlog was cleared, the library embarked on original cataloguing and classification of its books itself. The library also used the Library of Congress Classification Scheme to classify its books and journals for general collection, specifically, Anglo American Cataloguing Rule I (AACRI) was employed at its inception, but was later changed to Anglo American Cataloguing Rule II(AACRII) in 1978.
Similarly the Library used Miss Moy's Classification scheme for Law and the National Library of Medicine for its medical colections respectively. The public catalogues , particularly in the main library- the keys to the library's collection -were maintained by the Cataloguing Division.
READER SERVICE DIVISION
The readers Service Division is also a product of the great reorganisation of 1985. The Division 's pre-occupation is to register users, organise and control the use of library materials, charge and discharge books, etc. As the main reading area, it is always in close contact withreaders and also ensures that libraryrules and regulations arereasonably obeyed. All enquiries by and reference services to readers are handled by the Division.
EDUCATION AND INFORMATION DIVISION
The Education and Information Division handles the public relations activities of the library. its other functions include continuing education of staff as well as user education. Specifically, it is charged with the conduct of the Ramat Library JuniorStaff Training Programme(JSTP) and the University's General Studies course that is, GST 102( Library Instructions) / GST122 (Use of Library and Study Skills). Additionally, the Division handles library publications and students on industrial attachment to the library.
The serial Division acquires and processes periodicals such as journals, magazines, newspapers etc. This is to support books and non-print collections of the library. All acquired materials in this Division are carded in the cardex and most of them are listed in the stripdex which serves as an index to the library's holding. As a rule, the Division acquires local and foreign journals after making a pre-payment for the latter. the Division's holding consists of 500 periodicals titles and it occupies the ground floor of the Ramat Library.
RESEARCH AND BIBLIOGRAPHIC SERVICE DIVISION
The Research and Bibliographic Service Division stocks mainly research reports , theses, advanced monographs, etc. It also houses materials on Borno, Nigeria and Africa and other ephermeral materials. The Division's materials are not loanable and access to them is restricted to users. However, users can obtain materials in the Division with the assistance of staff. Usage of the Division is also restricted to staff and postgraduate students. Undergraduates require letters of recommendations from their heads of departments for consultation of specific materials only.
An array of non-book materials has also been assembles in the media Division to supplement those in book form. these are teaching aids which are largely audio-visual materials and equipment used in teaching and learning situations to appeal to the perceptual faculty of the students.
The list of non-book materials acquired for teaching and learning purposes by the Ramat Library includes
- Hardware: microfiche reader/printer, microform reader/printer sound-slide projector, slide projector (silent), filmstrip projector, 16mm film projectors, over-head projectors, turn table, radio, tape recorder/player, photocopying machines, recording unit, stepdown transformer, translucent, table screen, stabilizerz, editing unit, trolley, headphones, slide trays, slide catridges, large folding screen with stand, monitor headset, projector stand, roll film attchment, microphones, microfilm viewers, viewmaster, 16mm film containers and a flannel Board.
- Software: microfiches, microfilms, filmstrips, audio cassettes, video cassettes, slides, liguaphone set, a4 and roll acetate transparencies, transparency starter kits, transparency felt pens, UNESCO audio cassettes, UNESCO slides and viewmater reels.
With these learning and teaching aids, students now visit the Media Division of the Ramat Library to utilise its non-book collection with the assistance of a media technician. In addition, some lecturers in the College of Medical Sciences and Faculty of Veterinary Medicine have severally made use of overhead projectors, sound/slide projectors and transparencies in the collection to illustrate theoretical and pictorial concepts on some topics which cannot be properly explained through the usual talk and chalk method.
The Bindery Division was formerly a Unit in the defunct Technical Services Division. It was housed in a small room in the workroom in the Old Ramat Library where it mended worn-out books and journals. It became a full fledged Division in 1985 when a systematic effort was made to develop it. With the acquisition of blocking and stitching machines in the early 1990's, the services of the Division were extended to the University community as a whole. In spite of the achievement of the Bindery, with regards to the volumes of work done since its inception, a plan is under way to transfer it to the University Printing Press to support the revenue generation drive of the University.
THE E-LIBRARY DIVISION
The E-Library Division is responsible for the development, organisation and handling of the Library’s electronic services. it also serves as an online library that stores content digitally (as opposed to print, micro-forms or other media) and is accessible via internet. other services the e-library provides includes internet accessibility, computer availability for users use , access to online and offline databases, management of the library software, photocopying, printing, scanning, teleconference, consultation and training.